committee meeting April 8th

Notes of Committee Meeting
April 8th 2009, 7.00 pm at The Vale Community Centre, 17a Hadlow Close
Present: Committee: Alan Cooke (Secretary), Nick Wood (Centre Manager); Others: Sue Hes (TDC - Trust for Developing Communities), Carol Byard (TDC)
ambly
1. Apologies: Irene Fender; Sue Leggett (Community Warden).
2. Minutes of meeting March 11th 2009. These were agreed unanimously.
3. Matters Arising. None.
4. Correspondence.
a) Invitation for CVCA to send a representative to the next City Assembly meeting at Hove Town Hall, May 9th at 6:30 pm. None of those present was able to attend at that time.
5. Finance. Finances remained healthy, and annual accounts were being drawn up for the period to March 31st for presentation at the AGM on May 13th. Unfortunately, Irene has had to tender her resignation as Treasurer due to increased family pressures.
6. Estate Development Budget bids. The main purpose of the meeting was to complete the applications for grants from the Council for improvements to the Estate. Those present went on a short tour of the Estate to confirm the exact requirements before completing the forms. The Committee will be submitting application forms to the Council for:
a) Some improvements to lighting at specified ‘dark’ areas of the Estate, notably: additional bulkhead lighting for 1 to 15 Tilgate Close; the access path to 29/39 Queensway; the stairwell entrance for 97/107 Craven Road; and between 131 and 133 Craven Road.
b) A ramp for disabled access to Tilgate Close – it was acknowledged that the cost might be far too much for the available funds, but once the request has been made, alternative funding solutions might be put forward by the Council.
c) Replacing the bench at the top junction between Craven Road and Queensway.
d) Improving the footpath between Parham Close and ‘Jacob’s Ladder’, preferably with wooden steps to make it more accessible, especially in wet weather.
e) Improve the hardstanding at the side of the Community Centre, with planters, decorative paving and palisade-style fencing, to try and stop the area being used for fly-tipping.
It was agreed that Alan would contact Trevor Jones to see if cost estimates were needed to be added to the forms.
7. Annual General Meeting. This will be held on Wednesday May 13th at 7 pm, with refreshments and a free raffle available from 6 pm onwards. Carol and Sue would take responsibility for these aspects. The main feature will be a presentation by the Park Ranger Service on plans for the improvement of Whitehawk Woods and for access from the area. Several new committee members are needed this year to replace those no longer able to serve.
8. Any other Business.
The Community Centre would be used for the European Elections on June 4th. Nick is attending to the specific requirements of the Council.
9. Dates of Next Meetings. To be held in the Vale Community Centre, 17a Hadlow Close.
a) Annual General Meeting, Wednesday May 13th, 7.00 pm, with refreshments and free raffle from 6 pm.
b) Date of first Committee Meeting to be fixed at the AGM, but tentatively put for Wednesday June 10th at 7 pm.
The meeting closed at 8:45 pm.